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The Graduate Subcommittee shall be a standing subcommittee of the University Curriculum and Degree Committee (UCDC). Nothing in this document shall affect the existing charge for the Graduate Subcommittee detailed in the UCDC Governance Document. The following four sections provide for the new membership, election, and office-­‐holding limitations of the Graduate Subcommittee.

Article I. Regular Membership

The Graduate Subcommittee shall be led by the Associate Provost for Online Learning and Graduate Studies, who serves ex officio as chair without a vote (except to break a tie) or, in the event of the chair’s absence or incapacity, the Associate Provost for Undergraduate Programs and Integrative Learning acting as vice chair shall serve in the chair’s place. In addition, the Subcommittee shall have ten voting members: nine faculty; two from each college and a Faculty Senate representative; and a Student Government representative. The faculty members from the colleges shall serve two-­‐ year terms. The Faculty Senate and Student Government representatives shall serve one-­‐year terms. Each college, the Faculty Senate, and Student Government shall determine its own method of appointment. The terms for members shall begin at the start of the new academic year.

The university registrar or designee, director of admissions & orientation or designee, library director or designee, director of graduate studies or designee, campus assessment coordinator or designee, institutional research director or designee, and marketing manager or designee shall serve the Graduate Subcommittee as ex officio advisors without a vote.

Article II. Alternates

To ensure the effective representation of each college at every meeting of the Graduate Subcommittee, procedures are hereby established to provide for official alternates with the full powers of regular members.

Every year, at the end of the winter semester, each college dean shall obtain from their college executive committee approval of one alternate representative to the Graduate Subcommittee who shall satisfy the office holding limitations provided in Article IV. The dean and executive committee, as necessary, may change the alternate designation during the academic year.

Whenever the regular member from a college cannot attend a Graduate Subcommittee meeting, s/he shall inform the Graduate Subcommittee chair and the alternate who will attend. Normally, alternates shall not replace a regular member for more than two months. If the absence is longer than two months (in the case of a sabbatical, illness, or a leave), the college shall select a new regular member to serve the unexpired portion of the term of office or a specified interim.

Article III. Office-­‐Holding Limitations

All elected members, excepting the Faculty Senate representative, shall have some affiliation with a graduate program in their college whether it be teaching, advising, or other connection determined to be proper by the college dean and Graduate Subcommittee chair.

Approved by UCDC on Oct. 15, 2014